How to Add an Employee in Gusto

NOTE: If you’re rehiring a previously dismissed employee, follow the steps in this article instead.

Follow these steps to add an employee to Gusto without sending an offer letter.

  1. Sign in to your Gusto admin account.
  2. Go to the People section and select Team members.
  3. Click Add a team member.
  4. Find the Employee tile and click Add.
  5. Click Continue. 
  6. Enter your new team member’s basic information:
    • Full name
    • Start date
    • Department
    • Manager
    • Work address
  7. Add their compensation information:
    • Job title (choose from your existing set of jobs or enter a new one)
    • Employee type (salary, hourly, etc)
    • Compensation
    • Employment status (this is for benefits eligibility, if you offer benefits with Gusto)
    • Any special tax exemption status (if applicable).
  8. Click Add employee.

You’ll be taken to the Onboarding team members tab. Find and click the new employee’s name to begin their onboarding and select Start add them to payroll.

  1. Enter the employee’s personal email.
  2. Check the box Invite this employee to enter their own details online if you want them to self-onboard. Once they’re done, you’ll be notified so you can approve the details and get them on payroll.
  3. If you’ve set up time off policies, you can assign them to the employee here.
  4. Click Save & continue. 
  5. Select the documents you’d like them to fill out.
  6. Click Save & continue. 
  7. Select whether you’d like Gusto to file a new hire report or if you’ve already filed it yourself.
  8. Click Save & continue.

Review the onboarding timeline for your new employee and click Send invitation. On the next page, you’ll see their onboarding checklist to review and complete other tasks as needed.

After you add your new employee to payroll, Gusto will email them an invitation to set up their account and complete their onboarding tasks. If you offer benefits with Gusto, they’ll be automatically invited to enroll in benefits once their new hire waiting period is complete.